Venue
The Westin St Maarten Dawn Beach Resort & Spa
144 Oyster Pond Road
Phillipsburg
St Maarten
Tel: +599 543 6700
Web: www.westin.com/stmaarten
Exhibition Set-up
Monday 8 February 17.00 – 18.00
Exhibit booths must be completely assembled no later than 18.00
Registration
Tuesday 9 February 08.30 – 09.10
Wednesday 10 February 08.45 – 09.30
Conference & Exhibition Days & Hours
Tuesday 9 February 08.30 – 17.30
Cocktail reception (17.30 – 19.00)
Wednesday 10 February 08.45 – 14.00
Exhibition Tear Down
Wednesday 10 February 11.15 – 14.00
You may begin dismantling your stand as soon as everyone has moved back into the conference room for the final session after the morning coffee break at 11.15. Your exhibit must be dismantled and moved out of the exhibit hall by 14.00.
Deadlines
11 December 2010 - Exhibitor Form
8 January 2010 - Complimentary Badge invite list
19 January 2010 - Complimentary badge delegate list with full contact details
DOWNLOAD EXHIBITOR FORM
Shipping Information
· Please ensure that every item you ship to the conference is labelled and addressed clearly. To download your shipping label please CLICK HERE
· Deliveries should be forwarded directly to the hotel, to arrive no earlier than Wednesday 3rd February 2010. Packages will not be accepted at any other times.
· Customs clearance, bonding and arrangements for importation and repatriation of exhibit materials to the country of origin is solely the responsibility of the exhibitor or their appointed courier/customs agent.
· Please make all arrangements with your courier to ensure that all duties and taxes are prepaid as the hotel will refuse all packages which have not been custom cleared.
PLEASE NOTE: There is a storage and handling fee of US $5.00 per day, per box for shipments of over 2 boxes. If you are planning on sending more than 2 boxes please complete the credit card form attached to your information email.
· Your courier may ask for a contact number:
Marouschka va Axel Dongen
Tel: +599 543 6700
Furniture/Electrics/Internet
TelCap is not responsible for any exhibit support services. If you require any additional equipment e.g. additional furniture, power sockets, Internet access these items are to be ordered directly from the hotel and are chargeable.
Marouschka va Axel Dongen, Catering Manager
Tel: +599 543 6700
Complimentary Delegate Passes
· As part of your sponsorship/exhibitor package you have been allocated a certain number of complimentary passes for your colleagues and/or clients.
· Before inviting your guests/clients, please submit the list of who you are planning to invite to charlotte.kidd@capacitymedia.com in order for us to confirm that they have not already been invited· To register your free passes please send the names and contact details (name, job title, company, address, phone, email) to charlotte.kidd@capacitymedia.com
Additional Passes
If you require any additional passes we are happy to offer you a special discount of 25% off the full price. To take advantage of this discount please send a full set of contact details for each pass and your method of payment to charlotte.kidd@capacitymedia.com
For further information please contact:
Clare Heath, Event Co-ordinator, TelCap Ltd
+44 20 8481 3464, clare.heath@capacitymedia.com
back to list
